DATA PROTECTION STATEMENT FOR JOB APPLICANTS

1. Identity of Data Controller

As OYAK PAZARLAMA HİZMET VE TURİZM ANONİM ŞİRKETİ (TIN: 6490110036) (“OYAK Pazarlama” or “Company”) located at “Cevizli Mahallesi, Tugay Yolu Caddesi, OYAK Dragos Plaza, No: 10-C, Kat: 12-13, 34846, Maltepe/İstanbul”, we pay the utmost attention to the security of your personal data. With this awareness, we give a particular importance to process, preserve and delete the personal data of job applicants who applies to work at OYAK Pazarlama in accordance with Law no. 6698 (“PDPL” or “the Law”), secondary legislations (regulation, declaration, circular) and binding resolutions of Personal Data Protection Authority. As a result of our sense of responsibility, we, as the “Data Controller” process your personal data considering legal limitations and purposes mentioned below; by providing all necessary technical and administrative measures to ensure the appropriate level of security, in order to prevent unlawful processing of personal data and unlawful access to personal data and to ensure the protection of personal data.

2. Categories and Types of Personal Data Processed

Identification	Name, surname, date of birth, photograph, nationality, digital career platform accounts
Contact	Address, phone number, e-mail address
Personal and Professional Experience	Education, work experience, wage expectation, military service status, knowledge of foreign language and computer programs, participation in courses and seminars, driver’s license if shared due to the nature of the job.

 

3. Personal Data Collection Methods and the Activity Where Personal Data is Obtained

Category of Personal Data	The Activity Where Personal Data is Obtained
Identification, Contact, Personal and Professional Experience	By Non-Automatic Method; Through the job application form filled in within the company and the information obtained by you.	By Semi-Automatic Method; Via your resume sent via job application platforms, website, phone or e-mail.

 

4. Purposes and Cause of Actions for Processing Personal Data

Category	Purposes of Processing	Cause of Action
Identification & Contact	To be able to carry out job application and advanced recruitment processes, to carry out interview processes, to carry out selection and placement processes of candidates, to contact you again and meet your requests in case the application results positively, to carry out human resources business and business continuity activities, to update the information transmitted to us, to evaluate your resume and contact you for a suitable position that may arise in the future if the recruitment is not achieved	Article 5/2 of the Law; c) if the processing of personal data of the parties of a contract is necessary, provided that it is directly related to the establishment or performance of the contract, d) if the personal data have been made public by the data subject himself/herself f) legitimate interests of data controller without violating fundamental rights and freedoms of data subject.
Personal & Professional Experience	Determining your suitability for the job including interview processes, ensuring the development and maintenance of human resources policies, your wage expectation and carrying out the wage policy, planning human resources processes, carrying out assignment processes

 

In addition, the responsibility for informing your references about the personal data of your references that you will share with OYAK Pazarlama and obtaining their explicit consent, if necessary, belongs entirely to the candidate. It is essential that OYAK Pazarlama does not collect your data other than your sufficient personal data to evaluate your suitability for the job and position. Therefore, we recommend not to include personal data other than those mentioned above and those required for your suitability for the position, especially sensitive personal data (such as health information, membership to associations, foundations, trade unions, etc.) in your applications to our Company and in the resumes, except for the situations where explicit consent is obtained by you.

5. Transfer of Personal Data and Purposes of the Transfer

Transfer to 3rd Parties	Purposes of the Transfer	Cause of Actions
Legally authorized public institutions and organizations, judicial and administrative authorities	Legal reporting, execution of regulation and audit activities, operation of complaints and legal processes.	Article 8/2/a of the Law; which indicates transferring of your personal data if it is necessary for compliance with a legal obligation to which the data controller is subject.
OYAK Pazarlama’s Group Companies, affiliates and subsidiaries	Carrying out HR business and business continuity activities, Planning HR processes and ensuring the development and maintenance of policies.	Article 8/2/a of the Law; which indicates processing of your personal data for legitimate interests of data controller without violating fundamental rights and freedoms of data subject.

 

6. Rights of the Data Owners Under the Law

You may apply to OYAK Pazarlama at any time and request to exercise your rights arising from the Art. 11 of the PDPL: “a) to learn whether your personal data has been processed, b) to demand for information if your personal data have been processed, c) to learn the purpose of the processing of your personal data and whether these personal data are used in compliance with the purpose, ç) to know the third parties to whom your personal data are transferred in country or abroad, d) to request the rectification of the incomplete or inaccurate data e) to request the erasure or destruction of your personal data under the conditions referred to in Article 7, f) to request reporting of the operations carried out pursuant to sub-paragraphs (d) and (e) to third parties to whom your personal data have been transferred, g) to object to the occurrence of a result against the person himself/herself by analyzing the data processed solely through automated systems, ğ) to claim compensation for the damage arising from the unlawful processing of your personal data.” You may submit your requests regarding your rights and the enforcement of the Law by filling and signing out the application form that you can obtain from us or from www.oyakpazarlama.com.tr;

• Send it with wet-ink signature to “Cevizli Mahallesi, Tugay Yolu Caddesi, OYAK Dragos Plaza, No: 10-C, Kat: 12-13, 34846, Maltepe/İstanbul”, via notary public, by registered mail with return receipt requested at your discretion for ease of proof or by your personal application,
• By sending your application via e-mail to oyakpazarlama@oyakpazarlama.hs02.kep.tr using the registered electronic mail (KEP) address assigned to your name,
• By sending an e-mail to kvkk@oypa.com.tr using the e-mail address notified to the Brand by you and registered in the brand system.

OYAK Pazarlama will respond to the requests within this scope within thirty (30) days without charging a fee for up to ten pages if a written response is to be given, and by charging a transaction fee of 1 Turkish lira for each page over ten pages. If the response to the application is given in a recording media such as CD, flash memory, the fee that may be requested by the Company shall not exceed the cost of the recording media.

As the personal data owner, in the application you will make to exercise your rights mentioned above and which contains the explanations regarding the right you have request to exercise; the requested matter needs to be clear and understandable, the subject needs to be related to yourself and in case you are acting on behalf of someone else, you will need to submit your special power of attorney certified by the notary in this regard.

In accordance with the “Communiqué on The Principles and Procedures for the Request to Data Controller”, it is mandatory to include name-surname, signature, Turkish Identification (“ID”) number (for foreigners, nationality, passport number or ID number if any), residential or workplace address for notice, e-mail address, telephone and fax number and the subject of the request in your applications. Applications that do not fulfill such elements will be rejected by OYAK Pazarlama or directed to the valid application channels.

OYAK Pazarlama reserves the right to make changes in this Data Protection Statement, due to the Law, secondary legislations and committee resolutions. No prior notification is required prior to the updates to be made from time to time due to operational requirements. Any changes to be made in the Data Protection Statement and the updated text will take effect immediately as of the date of notification.

 

THIS TEXT WAS UPDATED ON 10/11/2023.